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*Computers, printers & faxing services shut down 10 minutes before library closing.
The Library provides the use of its meeting room facilities with seating for 60 (Occupancy 200) as an additional service to groups and organizations under conditions established by the Board of Trustees. The primary purpose of the meeting room is in support of library functions, meetings and programs. The meeting room may on occasion, be made available for use by members of the public.
The meeting room is available for use by groups and organizations except for-profit organizations. A for-profit organization is one whose primary purpose is the sale of property or services for monetary gain. The meeting room is not available for use by individuals. Programs that disrupt the quiet use and enjoyment of the library by members of the general public are not permitted. The meeting room may not be used to hold rallies, demonstrations or other similar events.
The meeting room may not be used by any group or organization for the following types of functions:
A commercial venture is defined as an activity whose purpose is to promote or cause the sale of property or services for monetary gain or to raise funds (except fund raising for the Library). A purely social function is one designed for entertainment through companionship with friends and associates.
Obtaining permission to use the meeting room requires submission of a Meeting Room Application to the Library Director at least one week before the Board Meeting preceding the event date but no more than 90 days prior to the event. Groups are restricted to two meeting per month. The Applications may be obtained from the Library or the library’s website. The Application will be presented to the Library Board for approval at the next scheduled Library Board Meeting after submission.
Priority for use of the meeting room will be given in the following order:
At the discretion of the Library Board or Director, due to the needs of the Library, any event may be preempted, canceled or relocated.
Date of receipt of the application will determine the priority if there is a date conflict. During the year, applications will be accepted whenever the meeting room is available.
A group or organization which has been denied permission to use the meeting room may appeal such denial to the Library Board of Trustees at the Board’s next regularly scheduled meeting. However, written notice of said appeal and all written documentation supporting the appeal are to be delivered to the Library Director at least seven business days before such Board Meeting. At this Board Meeting, the appellant may be granted up to fifteen minutes for a presentation that would support reversal of the Library Board’s denial. The Board of Trustees will deliberate on the appeal in open session and will attempt to complete its findings of fact and to reach a decision at that meeting unless additional information is deemed necessary.
A Library staff member will check the meeting room before and after each scheduled use and the Library will notify the person who applied to use the room of any violations of the meeting room regulations. The Library Director will also notify the Board of Trustees which may consider suspending the privilege of using the meeting room to that group / organization. The Board of Trustees after giving proper notification and due process to that group / organization may suspend the group / organization’s meeting room privileges.
The Board of Trustees of the Schiller Park Public Library will review the Meeting Room Policy and regulations periodically and reserves the right to amend them at any time.
The following rules apply to meeting room use:
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